Principal
| Company Name | Hypa Fibre (Pty) Ltd |
| Registration Number | 2020/470615/07 |
| Physical Address | Block D2, Rutherford Business Park, 1 Scott Street, Waverley, 2000 |
| Email (operational) | help@hypa.co.za — For attention: Executive Head: Commercial |
| Email (legal notices) | legalnotifications@hypa.co.za — For attention: Finance Director |
2. Definitions
"Agent" means the legal person identified in Section B who is appointed by the Principal to collect the RICA Data from Customers.
"Business Days" means any day other than a Saturday, Sunday or official public holiday in the Republic of South Africa.
"Customer" means any person, individual or legal entity, to whom the Principal provides an Electronic Communications Service.
"RICA" means the Regulation of Interception of Communications and Provision of Communication-Related Information Act No 70 of 2002 (as amended).
"RICA Data" means the information detailed in Section 39 of RICA.
"Registration" means the collection and verification of RICA Data from Customers per the Verification Process.
"Verification Process" means the authentication of a Customer's information by means of the collection, directly from the Customer, and assessment of the documents specified in section 39 of RICA.
3. Introduction
The Principal is an Electronic Communications Services Provider as defined in RICA. Before the Principal may enter into a contract to provide an Electronic Communications Service, it must obtain from such person the information specified in section 39 of RICA and ensure that proper records thereof are retained. It is critical to the Principal's compliance with RICA that the RICA Data of Customers must be collected and verified in accordance with the Verification Process and submitted to the Principal's System for retention.
4. Appointment
Subject to the terms and conditions stipulated in this Mandate, the Principal appoints the Agent, for the Term, to act as its agent to conduct the Registration of Customers. The Agent accepts the appointment on the terms and conditions contained herein.
5. Duration
This Mandate shall commence on the Effective Date and endure until terminated (i) by either Party, giving not less than one month's written notice to the other Party, or in terms of clause 8.
6. Duties of Principal
For the Term, the Principal shall provide the Agent with ongoing and appropriate training in respect of: the relevant provisions of RICA; the Verification Process; and the Principal's System.
7. Duties of the Agent
The Agent shall collect and verify the Customer's RICA Data supplied in person per the Verification Process and provisions of RICA, with specific reference to clause 39. In the case of a juristic entity, the RICA Data shall be supplied in person by the duly authorised representative.
If, during the Verification Process, the RICA Agent suspects that an Identity Document submitted for verification is false, the RICA Agent must: (a) report the matter to a police official at any police station with the requisite jurisdiction within 24 (twenty-four) hours; and (b) take reasonable efforts to ensure that the Customer or its duly authorised representative who submitted the documentation suspected to be falsified is not informed that the matter has been reported to the police.
The RICA Agent will ensure that the information is accurate and correct as far as this may reasonably be ascertained. Upon completing the Verification Process and being fully satisfied with the authenticity and validity of the RICA Data, the RICA Agent shall Register the RICA Data using the Principal's System.
In the event there are any technical problems with the Principal's System, the RICA Agent undertakes to use reasonable, alternative, manual methods to record and retain the RICA Data as specified by Principal, until it can be submitted to the Principal's System.
8. Breach and Termination
Should the Agent commit a breach of the terms of this Mandate, all of which are deemed to be material, and fail to remedy that breach within 5 (five) Business Days of receipt of written notice from the Principal, then the Principal shall be entitled to terminate this Mandate forthwith by notice in writing to the Agent, without prejudice to its rights under this Mandate and/or at common law, including the right to claim damages.
The Agent agrees that the Principal may investigate the Agent's conduct should the Principal have reasonable grounds to suspect that the Agent is: (a) committing an offence, engaging in dishonest or fraudulent activities including bribery and corruption, while executing the Verification Process; or (b) persistently or intentionally failing to Register Customers as required in terms of RICA and this Mandate.
Should the investigation conclude that the Agent is guilty of the conduct alleged, the Principal shall be entitled to: terminate this Mandate with immediate effect; claim damages; and/or claw back against commission due to the Agent any commission paid for customers to which the Agent's misconduct applied.
9. Confidentiality
Each Party will treat as strictly confidential all information received or obtained as a result of entering into and/or executing this Mandate, including but not limited to the content of this Mandate and the RICA Data. A Party may disclose information which would otherwise be confidential only if: required by law; required by any securities exchange or regulatory or governmental body; required to vest the full benefit of this Mandate; disclosed to professional advisers on a strictly need-to-know basis; information has come into the public domain through no fault of that Party; or with prior written approval of the other Party. The provisions of this clause 9 will survive any termination or expiration of this Mandate for 5 (five) years.
10. Transfer of Rights and Obligations
This Mandate is personal to the Agent, who shall not be entitled to cede, delegate, assign or otherwise transfer the benefit or burden of all or any part of this Mandate for any reason whatsoever. The Principal shall be entitled to cede or otherwise transfer the benefit of all or any part of this Mandate without the prior written consent of the Agent to an Affiliate Company or in the event of a sale, transfer of assets or business of Principal pursuant to any financing, merger or re-organisation.
11–15. General Provisions
No Waiver: Failure by either Party at any time to enforce any provision shall not be construed as a waiver of any rights or remedies. No waiver shall be effective unless given in writing.
Severability: The invalidity or enforceability of any provision shall not prejudice or affect the validity or enforceability of the remainder of this Mandate.
Notices: All legal notices shall be in writing, addressed to the Parties as designated in Section A on the cover page, delivered by hand or sent by email. Notices delivered by hand during ordinary business hours shall be deemed received on the same Business Day. Notices transmitted by email shall be deemed received on the next Business Day after email transmission. Either Party may amend its address by giving not less than 10 (ten) Business Days' written notice.
Entire Agreement: This Mandate constitutes the entire understanding and agreement between the Parties relating to the subject matter. It supersedes all previous agreements, understandings, commitments and representations, whether oral or written.
Variation: This Mandate shall not be varied or amended unless such variation or amendment is recorded in writing and signed by the duly authorised representatives of both Parties.
Annexure A — Verification Process
Natural Persons — Full names, surname, ID number verified by: South African ID Document (for SA citizens or persons lawfully and permanently resident in SA), or valid Passport (for persons who are not SA citizens).
Address verified by: bank statement (not older than 3 months); municipal rates and taxes invoice (not older than 3 months); telephone or cellular phone account (not older than 3 months); any other utility bill or retailer account (not older than 3 months); existing lease, rental or credit sale agreement (valid for the current year); insurance policy (valid for the current year); or a current television licence or motor vehicle licence document including the Customer's name and residential address (valid for the current year).
Informal Settlement Residents: Where a Customer resides in an informal settlement and cannot provide any of the documents above, a letter and/or affidavit from the administration of a school, church, or the manager/owner of a retail store where the Customer usually receives their post. Such letter must: be on official letterhead and bear the official stamp; state the Customer's name and surname; confirm that such Customer resides in the informal settlement stated; and confirm that such Customer ordinarily receives their post at such school, church or retail store.
Juristic Persons — Name, Registration number, Address verified by: official registration documents issued in terms of applicable laws, including a founding statement or a document issued by SARS or any other similar official authority. Authorised Representatives are verified as for natural persons above. Authority of the representative is verified by a letter of authority issued by the juristic person or an affidavit.